Parent Notice and Consent for a Child Under 13

Operator and Child

ALTON provides practice tests, results and weakness analysis, a mistake notebook, vocabulary learning, approved study materials, and separately purchased tutoring. Contact official@alton.education for privacy questions and parent requests.

Information and Purposes

With verified parental consent, ALTON collects the child's name, account identifiers, email where used, date of birth, grade, optional school, practice attempts, answers, scores, saved questions, vocabulary progress, study notes and whiteboard work, service communications, and necessary usage and security data. These support account operation, instruction, grading, learning progress, safety, and service administration. Parent verification information is used to establish authority and consent and is not used for unrelated marketing.

Registration does not guarantee operational acceptance or access before verification. ALTON obtains legally required verifiable parental consent before covered collection, use, or disclosure. Only information allowed for requesting consent or another lawful exception may be collected beforehand. Free registration does not create a tutoring contract, lesson credits, teacher assignment, or payment.

Regular-Lesson Recording and AI Processing

Video Recording, Audio Recording, Transcription, and AI Lesson Notes

This section covers four items for regular lessons and follow-up consultations: video recording and retention of the recordings, audio recording and retention of the recordings, conversion of speech into a text transcript and retention of the transcript, and AI-assisted preparation and storage of lesson notes and summaries (Smart Notes) and retention of those notes and summaries. Currently provided: transcripts and Smart Notes. Video recording and audio recording are not currently provided; this section applies to them if and when ALTON offers them, and ALTON confirms the applicable consents before any recording is activated. Covered content may include participant images, voices, names, spoken questions and answers, shared lesson screens, instructional materials, and meeting metadata. These processes support instruction, review, preparation, quality and safety management, and teacher handover.

Consent coverage is separate from execution. Trial lessons are always excluded from recording, transcription and AI meeting notes, including after a contract is signed. A first consultation is excluded from video and audio recording and from retained transcripts; AI meeting notes of a first consultation are prepared only where the requester consented when requesting the consultation, are visible only to ALTON staff, and are eligible for deletion one year after the consultation ends. Recording, transcription, and AI notes for regular lessons and follow-up consultations apply only after the applicable agreement and all required participant consents are complete. Signing or accepting this section does not itself start any recording, transcription, or note-taking. The signing participant expressly consents to the four items above for authorized regular lessons and follow-up consultations. A parent or legal guardian authorizes processing of the named child's participation within their lawful authority. ALTON provides notice before recording and obtains consent from all participants as required by applicable law. Additional attendees must receive notice and give required consent before capture begins. A parent signature does not substitute for another participant's consent. Recording must not start until the applicable agreement, required parental verification, and participant consent are complete.

ALTON uses designated Google Workspace, Meet, Drive, and Gemini services and authorized providers acting for the stated purposes. Recordings, transcripts, and AI notes are stored with restricted access. Authorized teachers and staff may access them for their duties. Students and verified guardians may view lesson artifacts made available to their accounts; this does not grant unrestricted download, redistribution, or access to another family's records or private student notes and whiteboards. No public posting, unrelated advertising, sale, or unrestricted model training is authorized by this consent.

Video and audio recordings (if offered), transcripts, and AI notes and summaries become eligible for deletion one year after the end date of each lesson or consultation, regardless of continued enrolment or re-enrolment (the full retention schedule appears in the Privacy Policy), and lesson materials are kept for 1 year after the last lesson. Preservation exceptions are limited to what is necessary for a legal requirement, an active dispute or legal hold, or an accounting or safety need, and are reviewed at least every 12 months. Children's information is deleted earlier when its purpose is achieved or a parent requests deletion, except where a preservation exception applies. Other records are kept only as reasonably necessary for the stated purposes, the student's service relationship, and applicable legal obligations or claims. Records no longer needed are securely deleted, subject to lawful preservation requirements. Parents and participants may request access, correction, deletion, or withdrawal of consent at official@alton.education. Withdrawal applies prospectively and does not make prior authorized processing unlawful. ALTON stops affected processing as required and resolves future lessons and unused paid credits under the applicable agreement without imposing a penalty for exercising statutory rights. Free learning access is not conditioned on agreeing to lesson recording.

AI notes and transcripts may contain omissions, speaker errors, or inaccuracies. Corrections may be requested. AI output alone does not conclusively determine attendance, wages, fees, refunds, or disputes. Material changes receive updated notice and renewed consent when required.

Providers and Disclosure

Necessary providers include Supabase for authentication and storage, Vercel for hosting, Google Workspace/Meet/Drive/Gemini for authorized lesson services, DocuSign for signatures, Stripe for payments, and the designated service-email provider. Authorized teachers and staff receive information needed for their duties. Verified linked guardians receive permitted learning results and lesson artifacts. Private personal notes and whiteboards are not generally exposed to guardians. Information is not sold or shared for targeted advertising. No disclosure unrelated to the service is authorized by this form. Information may be processed in the United States and provider processing locations, with applicable safeguards.

Parent Rights and Retention

You may review your child's information, request correction or deletion, and refuse further collection or withdraw consent by contacting official@alton.education. ALTON verifies authority and responds within applicable deadlines. Withdrawal may prevent delivery of features requiring that processing but does not authorize a forfeiture of statutory rights. A 30-day account-closure workflow does not postpone privacy-request deadlines. Child information is retained only for the disclosed purposes and as legally required, then securely deleted; it is not retained indefinitely for possible future use.

Retention schedule. ALTON keeps records for these periods. Preservation exceptions are limited to what is necessary for a legal requirement, an active dispute or legal hold, or an accounting or safety need, and are reviewed at least every 12 months:

• Contracts, pricing, and consent records; payments, refunds, and the lesson-credit ledger; and teacher and consultant payout and pay records: 7 years after the contract or transaction ends.
• Attendance, bookings, lesson-credit history, and learning history (homework, note results, reviews, confirmed attendance, and quality-review outcomes): 3 years after the last lesson. Free-member learning records: 3 years after last activity.
• Lesson video and audio recordings (if offered in the future), transcripts, and AI lesson notes and summaries (Smart Notes): eligible for deletion 1 year after the end date of each lesson or consultation, regardless of continued enrolment or re-enrolment; lesson materials: 1 year after the last lesson. Children's information is deleted earlier when its purpose is achieved or a parent requests deletion, except where a preservation exception applies.
• Chat and consultation records: 2 years after the matter ends.
• Security and access audit logs: 1 year after creation. Notifications: 90 days.
• Account closure: a 30-day period in which a closure request can be cancelled; deleted data in backups is removed within 35 days. A closed account keeps only what a retention basis above requires, with restricted access.

Parent Authorization

I am the named child's parent or legal guardian and have authority to consent. I have received this notice and the Privacy Policy. I authorize the collection, use, storage, and necessary service-provider disclosure described above. For regular paid lessons and follow-up consultations, I expressly authorize video recording, audio recording, speech-to-text transcription and storage, and AI meeting notes and summaries and their storage. For a first consultation, I authorize AI meeting notes only if I consented to them when I requested the consultation, and they are visible only to ALTON staff. This consent does not authorize any recording, transcription, or AI notes of trial lessons, video or audio recording or retained transcripts of first consultations, public publication, sale, targeted advertising, or unrelated disclosures.

ALTON completes the applicable parental verification process before enabling covered collection. Signing this form alone does not bypass that process.